Join a Team That's Redefining Construction Management!

At mform Construction Group, we don't just renovate spaces -we transform environments, experiences, and expectations. Based in Toronto, we specialize in commercial interior renovation projects and are known for our award-winning culture that sets us apart. We're growing, and we're looking for a highly organized and detail-focused Business Development Administrator to be part of our dynamic team.

We've built our company on the belief that there's always a better way to do things. We thrive on innovation, embrace new challenges, and foster a true team mentality in everything we do. We look beyond our industry for inspiration, continuously learning and evolving. Our commitment extends beyond our projects - we respect the environment and the people we work with, ensuring that our impact is meaningful and lasting.

Why Join Us?

At mform, we're not just shaping spaces - we're cultivating a dynamic culture where people thrive. If you're a proactive, detail-oriented professional who takes ownership and thrives in a fast-paced environment, we want you on our team. This is more than just a role - it's an opportunity to grow with a company that champions innovation, collaboration, and excellence. At mform, you'll be empowered to make a real impact, hone your skills, and be part of a team that values people just as much as the projects we bring to life. Our culture is at the heart of everything we do. We balance old-school work ethic with modern processes and technology, all while keeping our laser focus on exceptional customer service.

About the Role

As a Business Development Coordinator, you'll play a vital role in supporting our business development initiatives, helping us build strong client relationships, manage proposals, and maintain accurate records.

We value individuals who take ownership and are committed to driving results. In this role, you will work cross-functionally to support our growth while honing your skills in a collaborative and supportive environment.

What you'll be doing:

CRM & Data Management:

• Manage client onboarding processes, including profile creation, account setup, and maintenance in Microsoft Dynamics CRM.
• Maintain accurate client records, track key interactions, and identify cross-selling opportunities.
• Support the BD team with insights, KPI dashboards, and client outreach strategies.
• Assist in preparing monthly and quarterly BD reports for leadership.
• Track and coordinate follow-ups on client proposals, contracts, and engagement notices.

Business Development Support:

• Act as a key liaison between sales, marketing, and internal teams to ensure smooth project execution.
• Coordinate internal meetings, manage calendars, and prevent scheduling conflicts.
• Communicate on behalf of the BD team, following up on inquiries, proposals, and client requests.
• Assist in reviewing, preparing, and submitting proposals and pitch decks, ensuring compliance with requirements.
• Conduct research to support client meetings and business proposals.
• Prepare sales materials, presentations, and other collateral, collaborating with internal teams.
• Track and follow up on leads, inquiries, and communications under the guidance of the Sales Manager.

Research & Insights:

• Conduct market and client research to gather insights for strategic proposals.
• Work with the team to identify competitive differentiators tailored to client needs.

Requirements

What We're Looking For

• Bachelor's degree in Business, Communication, Marketing, or a related field.
• 3–5 years in business development support, sales administration, or a related role.
• Experience in the construction industry (or adjacent fields) is a strong asset, reducing training time.
• Strong knowledge of MS Office (SharePoint, Dynamics, Word, Excel, Outlook, Teams) and familiarity with ERP/CRM software.
• Strong technical reading, writing, and comprehension skills, with the ability to break down complex information and create clear, concise, and persuasive proposals and reports.
• Ability to manage multiple projects, meet deadlines, and work efficiently in a fast-paced environment.
• Analytical mindset with the ability to synthesize complex information into actionable insights.
• A self-starter who takes initiative and can work independently while collaborating with a team.
• Strong interpersonal skills to build and maintain relationships with clients and colleagues.

Benefits

What You'll Gain

• Career Growth: Opportunities to advance and develop professionally within a progressive company.
• Competitive Benefits Package: Comprehensive health and dental benefits, plus an Employee & Family Assistance Plan.
• Innovative & Supportive Team: Work alongside like-minded professionals who are driven to make an impact.
• Flexible & Fast-Paced Work Environment: Dynamic, high-energy setting with learning opportunities at every turn.
• A Culture That Values You: Work in a company that prioritizes transparency, integrity, and professional development.

EQUAL OPPORTUNITY EMPLOYER

We welcome diversity and synergy stemming from all perspectives as a result of different backgrounds and experiences. We provide respect and equal employment opportunities for all individuals and applicants for positions regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of offences, marital status, same-sex partnership status, family status and disability. We are committed to working with applicants requesting accommodation at any stage of the hiring process.