Administrative Assistant

Job Title: Administrative Assistant, Heart & Stroke NB
Reports to: Manager, Operations (Interim)
Location: Saint John, NB
Position Type: Full time, Contract

More moments. More Life. That's why Heart & Stroke NB leads the fight against heart disease and stroke. Powered by donors and volunteers, we fund life-saving research and help New Brunswickers lead healthier lives. Heart & Stroke NB is a health charity active in communities across the province. We are sustained by the commitment and generosity of our volunteers, donors, and staff.

As a quickly growing, dynamic, and culture-focused organization, Heart & Stroke NB is looking for someone to support and enhance our team.

THE OPPORTUNITY

The Heart and Stroke Foundation is seeking an 18-month contract position for a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for maintaining our front desk, providing excellent customer service, and offering administrative support to the Health Promotion department.

KEY RESPONSIBILITIES

• Greet and welcome guests with a positive and helpful attitude
• Ensure day-to-day operations run smoothly, including opening and closing the office
• General office operations, i.e., ordering office supplies and maintaining inventory
• Maintain accurate donor records and database software
• Handle incoming and outgoing communications, including phone calls, emails and mail
• Provide administrative, and data management support to the programs of the Health Promotion Department
• Provide confidential administrative assistance to the Vice President, Health Promotion

QUALIFICATIONS

Education

• Post-Secondary Education
• Minimum 2 years' experience in a related field or
• An equivalent combination of education, professional training, and experience.

Requirements

• Bilingualism (English and French) is preferred.
• Must possess a valid Driver's License.
• Clear criminal record.
• Strong computer literacy, including effective working skills of entire MS Office Suite, including excel, and social media applications. Experience with Mailchimp and Survey Monkey is an asset.
• Excellent organizational, time management, interpersonal, and overall communication skills.
• Experienced in planning and organizing meetings, workshops, or events to meet desired outcomes for program, participants, sponsors, employees, and organization.

WHY JOIN US

• Fun, friendly, team environment with an amazing work culture
• Flex Schedule
• Casual Attire
• Wellness Credit
• Competitive Salary

APPLYING

Application deadline: November 15th, 2024

If you are looking for a rewarding career and feel you are a fit for our dynamic team, please forward your cover letter and resume to [email protected] on or before the application deadline.

Come join us in the fight against heart disease and stroke in New Brunswick!

We thank all applicants for their interest however, due to volume, we can only contact those selected for interviews.