File Clerk

Job Title: File Clerk
Location: Rothesay, NB
Shift/Hours: Full and Part Time Availability - 8:00am to 6:00pm
Pay Rate: $16.00 - $22.00/Hour

Assignment Information
The File Clerk is responsible for maintaining and organizing both physical and electronic filing systems, ensuring that all documents are accurately filed and easily retrievable. This role is critical to the efficient operation of the organization, as it supports various departments by managing documents, records, and information flow. The ideal candidate will have excellent organizational skills, attention to detail, and a commitment to confidentiality.

If you are a meticulous and organized individual looking to contribute to a dynamic team, we invite you to apply!

Key Responsibilities:
* Organize, classify, and maintain both electronic and paper files in an orderly manner, ensuring easy access and retrieval
* Prepare and label documents for filing, ensuring that all files are accurately indexed and categorized
* Input and update information in the electronic filing system with a high level of accuracy
* Maintain records of file locations and track any changes or updates to the filing system
* Convert paper documents to digital formats by scanning and uploading files to the electronic system
* Handle sensitive information with discretion and maintain confidentiality in accordance with company policies and legal requirements
* Respond to internal and external requests for information, retrieving and providing files as needed
* Regularly audit files for accuracy and completeness, ensuring that all documents are properly filed and maintained
* Work closely with other departments to ensure efficient information flow and support overall organizational needs

Qualifications:
* High school diploma or equivalent required; post-secondary education in administration or a related field is an asset
* Previous experience in a filing or administrative role preferred; familiarity with electronic filing systems is a plus
* Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems
* Strong attention to detail and accuracy, with a commitment to maintaining organized records
* Excellent organizational skills with the ability to manage multiple tasks and priorities effectively
* Strong verbal and written communication skills; ability to interact professionally with team members and external stakeholders
* Capable of identifying issues and proposing solutions related to file management and organization
* Ability to work independently and collaboratively within a team environment

Attire :

Business Casual - Polished but comfortable. No Stained, Damaged/torn, overly tight, Revealing Clothing. Please avoid: Bright/Neon Colors, Extreme Patterns, Mismatched, Clashing items.