Peapell & Associates
Accounting Assistant
in Halifax, NS
Posted 11 days ago
Competition Number:
Accounting-0618CB
Full-time
Experienced
$45,000 - $55,000 / year
Title: Accounting Assistant -
The role will be a mixture of tasks across all areas of accounting.
Our client is looking for an accounting assistant to join this well-established and iconic company. This position will be of interest to someone with existing accounting experience, looking to grow and develop with a company focused on employee development and team based approach.
Duties
Main Tasks include:
- Complete the accounts payable process.
- Prepare daily and weekly payments of all types, process cheque runs and file documents
- Code and data entry of invoices and expense claims
- Maintain vendor communication address inquiries and resolve any issues or discrepancies.
- Process Accounts Receivable invoices and customer payments, along with AR collection calls
- Provide support to the Controller for the year-end audits and review engagements
- Prepare and distribute daily, weekly, and monthly financial reporting
- Provide backup support to the other accounting team members
- Provide general accounting support to operations Summary of Responsibilities Invoice Processing:
- review invoices for payment, verify accuracy, completeness and compliance with company policies and vendor agreements.
- ensure invoices are properly coded and categorized and that appropriate approvals are obtained Vendor Relations:
- maintain positive relationships with vendors and suppliers
- address vendor inquiries and resolve any discrepancies Payment Processing:
- coordinate and execute the payment process, including the preparation of cheques, wires, e-transfers and electronic funds transfers
- Ensure payments are processed within required timeframes Expense Reports and Reimbursements:
- process employee expense reports (paid through payroll) Financial Reporting:
- prepare and maintain AP and AR reports, including aging reports and month-end reconciliations related to accounts receivables and payables
- support other month-end and year-end reporting Process Improvement:
- identify opportunities to streamline and improve AP and AR processes and systems
- follow best practices and efficiency enhancements Compliance and Record Keeping:
- maintain accurate and organized records of invoices, payments, and vendor communications Communication and Collaboration:
Qualifications and skill sets
- Post-secondary education in accounting or related field or an equivalent amount of experience
- Good understanding and experience with Canadian accounting principles, in particular with AP/AR principles and processes
- 2-3 years working in an accounting position in an office
- Strong communication skills - written and verbal. Communicate with decision makers and team clearly and effectively
- Strong organizational and time management skills, including proven ability to work in a fast-paced environment with time-sensitive deadlines, independently and as part of a team
- Strong professionalism, confidentiality, and interpersonal skills
- Flexible mindset and approach, collaborative
- Willing to learn about the different areas of the business
- Understands and has experience working in an entrepreneurial environment where the whole team works together on tasks to get the job done
- Ability to multitask
- Intermediate Microsoft Office skills especially with Excel Nice to Have
- Typical working hours are in the office: 8:30 am to 5:00 pm - 37.5 hours
- Busy, fast-paced environment, processing between 10-50 invoices per day
Base salary: $45,000 - $55,000 bi-weekly pay subject to experience.
- Annual discretionary bonus: based on personal performance and company results
- Benefits: Extensive benefits package included